Association of Saskatchewan REALTORS®

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  2008 Career Guide 
  
  
  SPECIFIC COURSE POLICIES, RULES AND PROCEDURES
  

  A.  Purchase of Courses

  1.           Individuals wishing to register for any one of the courses offered by the ASR may do so by contacting the Association Education Department or visiting the Association office.  Enrollment forms are provided by mail, facsimile, e-mail or can be downloaded off the Association website.  On-line enrollment is also available on the website.

  2.           The ASR office is open during the following hours:  8:30 a.m. to 4:30 p.m. , Monday to Friday, and is located at:

  2811 Estey Drive, Saskatoon , SK , S7J 2V8

  Phone:          1.306.373.3350 or 1.877.306.7732

  Fax:           1.306.373.5377

  E-mail:    education@saskatchewanrealestate.com

  Website:       www.saskatchewanrealestate.com

  3.           Individuals wishing to purchase a manual(s) for information purposes, or to review the material prior to registering for a course may do so for the cost of the manual.  The cost for purchasing the manual only is $63.00/manual (GST included), some courses have more than one manual.  The cost of the manual(s) will be refunded in full less 10% administration fee if the manual(s) is returned to the Association within thirty (30) days, provided that the manual(s) is returned in good reusable condition. If the individual decides to enroll for the course within thirty (30) days of purchasing the manual(s), he/she may do so and pay the balance of the registration fee (less cost of manual).  If more than thirty (30) days have passed, the individual may choose to enroll for the course and pay the full registration fee.

  4.           Course and administration fees are payable to the Association of Saskatchewan REALTORS®.  ASR accepts payments by major credit card (VISA, MasterCard or American Express), cheque, interac, cash or money order.  Payments made by facsimile or on-line must be made by credit card.

  5.           Any cheque returned by the bank due to NSF (or any other reason) must be replaced immediately by a certified cheque, cash or money order, covering the original amount of the returned cheque plus an additional NSF charge in the amount of $25.00.

  6.           The course material will be sent out to the student by courier, when requested, at the student’s expense.

   

   

  B.  Course Registration

  1.           Time limits – the enrollment period for all courses is one year from the purchase date of the course.  Upon completion of Phase 1, an individual has one year to successfully complete one of the Phase 2 courses.

  2.          Transferring course enrollments from one individual to another is not permitted; each individual must enroll on his/her own (and obtain the required materials).

  3.           An identification number is assigned to each student upon enrolling for a course.  The number assigned to the student will remain the same for each subsequent course taken.

   

  C.  Registration Extensions

  1.           If a student’s course enrollment expires prior to the examination date for that month, his/her enrollment is automatically extended so that he/she may write on the examination date scheduled for that particular month. 

  2.           If a student requests an extension to his/her expiry date of the course, he/she is asked to submit a letter to the Education Department of the Association.  The letter must outline the request, amount of time requested and reason for request.

  ü   Enrollment extensions due to medical reasons are dealt with on an individual basis, and must include a doctor’s letter. 

  ü   ASR, upon written application from a student, may extend the time period to complete the course requirements if, in the opinion of ASR, the candidate’s failure to complete the course requirements in the prescribed time was due to exceptional circumstances.

   

  D.  Refunds

  1.           The cost of a course will be refunded in full less a 10% administration fee if all course material is returned to the Association within thirty (30) days of the purchase, provided that the material is returned in good reusable condition.  If, in the opinion of ASR, the material is not returned in good reusable condition (includes Encyclopedia text materials excludes CD-Rom), $63.00 per manual/text (GST included) will be deducted automatically (i.e., if the manual/text has been highlighted or written in, it is not acceptable).  No refunds will be made after thirty 30 days.  To meet Canada Revenue Agency requirements, the original receipt for payment of the course must accompany a refund request.

  2.           Requests for a refund due to medical or bereavement reasons are considered on an individual basis.  Requests should be submitted to the ASR office in the form of a letter (and be accompanied by a medical certificate where applicable).

   

  E.   Examinations

  1.           All examinations consist of an on-line multiple choice format.  There is a $100 fee plus GST per examination that must be paid by credit card or Pay Pal at the test centre prior to taking the examination.  Feel free to contact the ASR for further information if you have any questions regarding on-line examinations.

  2.           Students must successfully pass the examination with a mark of not less than 70%.

  3.           A student may register to write the final examination for the course that he/she is enrolled in a minimum of 7 days prior to the scheduled examination date.

  4.           Student Identification.  Personal identification with a signature and photograph will be requested at the examination.  A passport, driver’s license or business card (with photo) is acceptable.  Students may not write or attempt to write an examination under false or fictitious identity or knowingly provide false information.  Knowingly providing false identification or information could lead to suspension from all real estate courses and examinations of the Association for up to two years or longer depending on the circumstances.

  5.           Students are permitted a maximum of two (2) rewrites of any particular examination (for a total of three (3) writings).

  6.           Rewriting an examination involves repeating the examination process.  Students will not be provided with the same examination utilized in their first attempt. 

  7.           All rewrites will be charged the prescribed $100 fee plus GST, payable at the test centre.

  8.           Students who fail to attain the passing grade on their examination (i.e., 70%) within the allowed three (3) writings, but still wish to pursue the course, will be required to re-register and complete all course requirements as a new student.

  9.           Students registering for a supplementary examination may do so up to seven days prior to the examination scheduled.

  10.        If a student is scheduled to write an examination and is unable to do so, the student must notify the ASR Professional Development Assistant prior to the examination writing.  Failure to appear for an examination, once the date has been set, without any prior notice to ASR is treated as if the examination had actually taken place (and counts as one of the three writings allowed). 

  11.        Examinations represent 100% of the final mark in our home study courses.

  12.        All rewrites must be completed within the enrollment period for the course, after that time the student will be required to re-register and pay the required fee for his/her course.

  13.        Examination results will be provided at the completion of the examination.

  14.        The privacy of students will be protected by ASR; no personal information will be communicated to a third party without the express written consent of the student concerned (other than if it is required by law).

  15.        On ASR’s Course Enrollment Form written permission of the student is requested to:

  i.       release information pertaining to the registration for a Phase 2 examination to a Real Estate Board for the purpose of obtaining membership in said board, and to

  ii.     release personal information as provided by ASR’s Course Enrollment Form, and to provide information pertaining to the successful completion of course(s) to the Commission to assist in determining educational qualifications for registration and/or continued registration.

  16.        Additional copies of course transcripts may be purchased for $25.00 each.  Transcript requests must be made in writing.  Payment of the non-refundable administration fee must be included with your request and full name, signature, ASR identification number, address, telephone number, course title and the examination date and location provided.  ASR will not forward transcripts to other organizations or institutes.  The transcript is mailed only to the student or it can be picked up in person at the Association office.

  17.        Students with any concerns or complaints with regard to the examination location or procedures are asked to submit a letter to the Association office as soon as possible, outlining the concerns.  The concerns or complaints will be reviewed and handled accordingly.

  18.        All ASR examinations will be entirely made up of multiple choice questions.  The length of time set for the examinations is three hours but the length of time required to complete the examination will vary depending upon the course.  Personal business such as going to the washroom, etc., should be taken care of before entering the examination room.

  19.        All of ASR’s examinations are closed book examinations.  Therefore, you cannot bring any manuals or written materials into the examination.  Do bring a pen and a calculator where applicable; scrap paper will be provided.

  20.        A student may use only a silent non-programmable calculator.  Pocket computers or any calculator with an alphabetical keyboard are not allowed.  Students found using a calculator other than what is allowable will be expelled from the examination and given a failing grade.

   

   

  21.        Leaving the Examination Room.  Students must turn in all examination material (including sheets used for rough work) before leaving the examination room.  Once a student leaves the room, he/she cannot return.  Knowingly carrying examination materials out of the examination room may lead to suspension from all real estate courses and examinations of the Association for up to two years or longer depending on the circumstances.

  22.        Examination Schedule

  ü  Examinations are held on the fourth Monday in the following months in the designated centers.

  Months:     January, March, May, July, September and November

                                Centres:     North Battleford , Prince Albert , Swift Current, Weyburn and Yorkton

  Months:     February, April, June, August, October and December*

  Centres:     Estevan, Kindersley, Lloydminster , Meadow Lake , Melfort, Melville and Moose Jaw

  *(Examinations written in December for the above centres will be held on the second Monday of the month.)

  ü  Examinations for Regina are held on the first and third Monday of each month.  There will be only one examination writing in December and it will be held on the first Monday.

   ü Examinations for Saskatoon are held on the second and fourth Monday of each month.  There will be only one examination writing in December and it will be held on the second Monday.

   

  F.   Violations/Decisions/Appeals

  The process for reviewing violations is outlined as follows:

  1.           The alleged violation is received and reviewed by the Director of Professional Development.

  2.           Upon review, if the Director of Professional Development is of the opinion that a potential violation has occurred, the student will be notified and provided with a written summary of the alleged violation.

  3.           The Director of Professional Development may request additional information from the student.

  4.           The student and/or his/her representative has the opportunity to make his/her representation of the facts to the Director of Professional Development.

  5.           The Director of Professional Development will make a decision as to whether or not the student is guilty of violating education policy and determine the appropriate action to be taken.

  6.           The decision will be communicated to the student in writing.

  7.           The student may appeal any decision of the Director of Professional Development within 21 days of the decision and be heard by the Hearing Committee within 14 days of the appeal.  The appeal would be directed to the Executive Vice President.  The President of the Association will appoint the Hearing Committee.  The committee will be made up of three individuals, one of whom must be a member of the Board of Directors of the Association and will serve as the chairperson of the Committee.  There would be a $300.00 fee to register the appeal, which would be refundable in the event that the appeal was successful.

  The student and/or his/her representative has the opportunity to make his/her representation of the facts to the Hearing Committee.  In addition, the Director of Professional Development, or an appointed designee, has the opportunity to make his/her representation of the facts to the Hearing Committee.

  8.           The Hearing Committee will make a decision as to whether or not the student is guilty of violating educational policy and determine the appropriate action to be taken.

  9.           The decision will be communicated to the student in writing.

   

  G.  Miscellaneous

  1.           The Association does not have duplicate receipts.  A student who has lost his/her receipt may request a T2202A from the ASR.  An administration fee of $25.00 is required prior to the release of this form.

  2.           An administration fee of $25.00 will be charged to students requesting an additional letter/certificate of confirmation of taking a course or attending a seminar.  The administration fee is required prior to sending out the letter of confirmation.

  3.           A form for income tax purposes will be issued to the student for the income tax year, in which the course was completed.

  4.           Change of Address.  ASR must be notified in writing regarding changes to home addresses.  The student’s name, identification number and the new and old addresses should be included.

  5.           Change of name notifications must be made in writing and be accompanied by official documentation such as an affidavit or a notarized photocopy of a marriage certificate.